Group & Sports Tours
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Contract: Terms and Conditions
Items not included in tour: Airfares to tour origination city, taxes; passport fees; visas and fees for obtaining visas; personal expenses such as laundry and telephone calls; accident/sickness, trip cancellation and baggage insurance; travel agency service fees, optional sightseeing excursions; excess baggage charges on aircraft; local departure air taxes; airfare and associated local taxes, airline fuel surcharges, airport facility taxes and federal inspection fees and meals not listed in the "Included Features" section; transfers and baggage handling to/from airport/hotel on day(s) of arrival or departure. If you are arriving earlier or later than the scheduled group, transfers; meals, lodging and alcoholic beverages are likewise not included, and all other services not specifically mentioned in the "Included Features" section.
Airfare: Executive Travel has negotiated with the airlines for special discounts for worldwide departures for these tours (additional cost). Airfares quoted by Executive Travel are not guaranteed until tickets are purchased and until ticketed. Prices are subject to additional airline fuel surcharges, taxes and fees. Airline tickets are nonrefundable and constitute a contract between you and the airline (not Executive Travel, Inc), even if purchased through Executive Travel
Luggage: Porterage for one suite case and one carry-on per person included in the vacation price. Due to limited coach capacity, a single bag should have dimensions not exceeding 30" X 21" X 11" and weight not exceeding 50 pounds or less if your airline has stricter weight or dimension limitations. We regret we are unable to except a second suitcase or any luggage exceeding these limits. Size and weight limitations for carry-on and checked baggage vary from airline to airline and even according to destination, and are becoming more restricted. ETI is not responsible for additional fees imposed by air carriers regarding baggage. Please contact your airline(s) for the most current luggage allowance policy. Carry-on bags should not exceed the dimensions of 12" X 11" X 6". For safety reasons wheeled carry-on bags are not suitable as hand luggage on motor coaches and mini-buses.
Travelers Who Need Special Assistance: You must report any disability requiring special attention to Executive Travel at the time the reservation is made. Executive Travel will make reasonable attempts to accommodate the special needs of disabled travelers, but is not responsible in the event it is unable to do so nor is it responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. The Americans with Disabilities Act is only applicable within the United States and facilities for disabled individuals are limited outside its borders. Most transportation services, including the touring motor coach, are not equipped with wheelchair ramps. We regret that we cannot provide individual assistance to a vacation participant for walking, dining, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion must accompany travelers who need such assistance and must assume full responsibility for their well-being. With prior permission and waivers, we will attempt to accommodate motorized scooters on domestic tours as the itinerary permits. The passenger assumes the full risk of use and of any prohibitions imposed by vendors. Generally motorized scooters are not suitable on international tours.
The majority of our ships do not have elevators. Cabin doors and restrooms are not wide enough to allow access by standard wheelchairs, and bathrooms and other doorways may be fitted with coamings. For safety reasons, passengers in wheelchairs can not be carried on ramps in ports where the ship is at anchor.
Visas and Passports: For vacations requiring visas for U.S. citizens, detailed visa information will be mailed or faxed. You are responsible for obtaining and payment for all visas and entry documents and entry documents and for meeting all health and other requirements and any documents required by law, regulations, orders, and/or requirements of the countries to be visited. Non-U.S. citizens must consult with appropriate consulates to determine if any visas are needed and are responsible for obtaining all visas and entry documents independently. All passengers traveling internationally are required to have a passport. Most countries require that the passport be valid for at least six (6) months beyond the conclusion of your trip. It is recommended you have a minimum of three blank pages in your passport when traveling as many countries require blank pages. Multiple-entry visas are required for some vacations. You will need to check with your consulate to verify all requirements.
Cancellations and refunds: Cancellations for all or any part of the trip will not be effective until received in writing in the offices of Executive Travel, Inc. Should you have to cancel the following terms will apply: reservations cancellations are subject to a $250 per person charge from the time of booking through 180 days prior to departure; from 100 through 179 days prior to departure, 50% or the published full regular tariff; cancellations 99 days or less prior to departure, a no-show, or early return from the trip will result in forfeiture of 100% of the published full regular tariff. In addition, any applicable airline cancellation fees will be assessed. Because these cancellation fees are strictly enforced, we strongly recommend for your protection that you purchase trip cancellation insurance.
Deposit and Final Payment: We accept checks, money orders, Visa, MasterCard, Discover/Novus, and American Express for tour deposits only. Your deposit or payment is not deemed made until it is received by Executive Travel. A deposit of $500 per person will be required to hold any reservation. We accept cash, check, money order or wire transfer for final payment (credit cards for deposit only). Final payment will be required a minimum of 100 days prior to departure.
Revision Fees: A fee of $50 per transaction will be charged for any alteration or revision made to a reservation. Airline penalties may also apply. A change of traveler name, vacation date, or itinerary within final payment will be treated as a cancellation and new reservation; standard cancellation fees apply.
Participation: For the benefit of everyone on your vacation, Executive Travel reserves the right to accept or reject any vacation participant and to remove any participant whose conduct is deemed incompatible with the interest of the other participants.
Responsibility: Executive Travel, Inc, the sponsoring institution or association, and its and their employees, shareholders, subsidiaries, affiliates, officers, directors or trustees, successors, agents and assigns (collectively "Executive Travel"), do not own or operate any entity which is to or does provide goods and services for your trip including, for example, lodging facilities, airline, vessel, or other transportation companies, guides or guide services, local ground operations, providers, etc. All such persons or entities are independent contractors. As a result Executive Travel is not liable for any negligent or willful act or failure of any person or entity of any third party.
In addition and without limitation, Executive Travel is not responsible for any injury, loss, death, inconvenience, delay or damage to person or property in connection with the provision of any goods or services resulting from, but not limited to, acts of God or force majeure, acts of war or civil unrest, insurrection or revolt, animals, strikes or other labor activities, criminal or terrorist activities of any kind, sickness, illness, the lack of availability of or access to appropriate medical attention, overbooking or downgrading of accommodations, mechanical or other failure of airplanes or other means of transportation, or for any failure of any transportation mechanism to arrive or depart on time.
If due to weather, flight schedules or other uncontrollable factors, you are required to spend an additional night(s) you will be responsible for your own hotel, transfers and meal costs. Baggage is entirely at owner's risk. The right is reserved to decline to accept or retain any person as a participant on these trips at any time. Specific room assignments are within the sole discretion of the hotel line.
Executive Travel reserves the right to change the itinerary or trip features at any time and for any reason, with or without notice, and Executive Travel shall not be liable for any loss of any kind as a result of any such changes. Executive Travel may cancel a trip for any reason whatsoever; if so, its sole responsibility to refund monies paid by participant to it. Executive Travel is not required to cancel any trip for any reason including without limitation, United States Department of State, World Health Organization or other Warnings or Advisories of any kind. All fares, as well as ship schedules, port calls, hours of arrival and departure, special program and guest lecture series (if applicable) are subject to change or cancellation without prior notice. Executive Travel shall not be required to refund any portion of the fare or make any other compensation under these circumstances. Executive Travel is not responsible for penalties assessed by air carriers, resulting from operational and/or itinerary changes, even if Executive Travel made the flight arrangements or cancels the trip. Executive Travel reserves the right to increase the tour price in the event coast increase due to changes in airfares, currency fluctuations or fuel surcharges and all such increases are to be paid to Executive Travel upon notice to the tour participant of such increases.
Availability of tours: Al tours are based on a limited number of seats and reservations will be accepted on a first-come, first-served basis.
Arbitration agreement: Any controversy or claim arising out of or relating in any way to these Terms and Conditions to the Responsibility Clause to the brochure, or any other information relating in any way to the trip, or to the trip itself, shall be settled solely and exclusively by binding arbitration in Lincoln, Nebraska, in accordance with the rules of the American Arbitration Association then existent.
Rates: Prices quoted are based on fares in effect at the time of printing and are subject to change prior to departure.
Acceptance of contract: By forwarding of deposit, the participant certifies that he/she does not have any mental, physical or other conditions of disability that would create a hazard for him/herself or other participants and accepts the terms and conditions of this contract.
